Terms and Conditions

Arrival and Departure:
CHECK IN: from 4pm on the day of your arrival.
CHECK OUT: 10am on the day of your departure.

Contract:
The Contract for a short-term holiday rental will be between the owners of Belmont Chapel
Cottage Ltd (referred to as “us” or “we”) and the person making the booking and all
members of the holiday party (referred to as “you”, “your”, “guests”) under the following
booking conditions. Scottish law will govern the Contract. The Contract will be subject to
these booking conditions, and must be complied with. The person whose name is on the
booking form (referred to as the “Responsible Person”) agrees to take full responsibility for
ensuring that all the following Terms and Conditions are adhered to by all members of the
party. The Responsible Person must personally stay at the accommodation throughout the
holiday and be at least 18 years of age at the time of booking. The names, addresses and
ages of all members of the party must be shared with the owners on request. Once a
booking has been confirmed via email, a Contract has been entered into and the terms are
legally binding.

TERMS
The prices shown include the provision of electricity, hot water, bed linen, towels and
cleaning supplies.

Payment:
Your booking will be confirmed on receipt of the booking form and of the deposit of 30% of
the holiday cost. The booking will remain under review for a period of 24 hours by Belmont
Chapel Cottage and we reserve the right to cancel the booking and return your deposit if
necessary.

The balance of the rental will be due for payment 6 weeks before the arrival date. If your
payment has not been received 6 weeks before the commencement date we reserve the
right to cancel the booking. If the booking is made within 6 weeks of the arrival date then
payment will be due in full. No entry to properties will be allowed without receipt of
payment, in full, being cleared beforehand.

Provisional bookings may be made by phone or email, but will only be secured on receipt of
a 30% deposit. The balance of the payment must be made no less than 6 weeks before the
arrival date.

Cancellation:
Cancellations must be immediately notified to us via our booking platform
Freetobook or via email.

Bookings are not cancellation protected, meaning, if you cancel over 6 weeks before arrival
date, and we are able to re-let your dates, we will refund you the deposit. If we are unable
to re-let, you remain responsible for the deposit and there will be no refund.

From 6 weeks before the arrival date to the day of arrival, you remain responsible for the
full rent and there will be no refund unless we are able to re-let your dates. If we are able to
re-let, we will refund you all or part of the sum you have paid, depending on the value of the
replacement booking. You will be reimbursed at the check-in date of the original or
replacement booking, whichever has the later arrival date.

Accuracy of Details:
The website is as accurate as possible but cannot be warranted, nor do the descriptions
form any contract. Whilst every effort is made to ensure accuracy of property descriptions
and images, the facilities and services may alter. We reserve the right to alter or improve
any of the subjects without notice.

Occupancy:
Occupancy shall be from 4pm on the day of arrival to 10am on the day of departure – unless
special arrangements have been made. We need this time to ensure that the cottage is
ready for your arrival after the previous guests and to prepare for the arrival of following
guests.

Late departure may incur a £25 penalty.

The property is let for the purposes of a holiday let to which paragraph 6 of schedule 1 of
the Private Housing (Tenancies) (Scotland) Act 2016 applies. The booking agreement confers
the right to occupy the accommodation for the agreed period only. You undertake to use
the property solely for its purpose as self-catering accommodation and to accept the
Owner’s right to refuse access to the accommodation to any person, whether the
Responsible Person or guest of the Responsible Person, deemed unsuitable. Causing a
nuisance or disturbance to neighbours, any unreasonable behaviour or damage to the
property may result in the Owner requiring the Responsible Person or their guests to leave
the property at which point the contract may be terminated and no refund will be due.

The total number in your party shall not exceed the capacity of the accommodation on the
booking form, unless by prior arrangement with the owners.

The hirer is liable for any damage caused to the holiday home.

Setting up a tent or using a caravan or motor home on the property ground is prohibited,
unless the property owner has agreed to this prior to the rental period.

Right of Entry:
We shall be allowed reasonable right of entry to the property at all reasonable times for
purposes of inspection or to carry out any necessary repairs or maintenance. We have the
right to enter any accommodation (without prior notice if this is not practicable or possible)
if special circumstances or emergencies arise.

On departure:
You are requested to leave the accommodation in a clean and tidy condition. This includes
washing up any dishes by loading and starting the dishwasher, placing rubbish in bin
liners and putting it in the outside bins, depositing recycling in the correct bin and glass at
the glass recycling centre, ensuring the oven is clean. We reserve the right to make a charge
of £50 for extra cleaning if the accommodation is not left in a satisfactory condition. The
hirer takes responsibility for minimising any fire risk. Electricity and heating should be run at
the minimum level required particularly when not present at the property.

Cleaning & Breakages:
The hirer will keep the property and all furniture, equipment & fittings in or on the property
in a like state of repair and cleanliness as at the commencement of the let and will make
good any damage, breakage or loss that may occur during the let. We may waive this if we
deem the loss to be minimal. You will be responsible for the property keys during the rental
period. If you lose the keys, we reserve the right to charge you the cost of cutting new keys
and/or new locks plus all other associated costs.

Non-smoking:
All accommodation is strictly non-smoking. We reserve the right to make a charge for extra
cleaning if guests are found to have been smoking in the accommodation.

Internet and Wifi access:
Internet access is provided for guests’ use either in their accommodation or in a communal
area. You agree to reasonable and lawful usage of this service. Due to the rural area
broadband can be affected by weather and if any interruption occurs it may take a while for
repairs to be done. No refunds or compensation will be paid in the event the internet fails, is
unavailable or too slow.

Children:
Guests must accept responsibility for the safety of their children at all times. All children (a
person under 16 years of age) must be supervised by an adult at all times. You must take
particular care when children are in the vicinity of hazards such as the road, fires, and water.

Pets:
We allow a maximum of 2 pets at Belmont Chapel Cottage any extras must be agreed with
the owners in advance.

Vehicles:
Your vehicles and their accessories and contents are left entirely at your risk. We will not be
responsible for any loss or damage from or to any vehicle from any cause whatsoever other
than in the case of negligence of the proprietors.

Liability:
As far as the law allows, Belmont Chapel Cottage shall not be liable to you or your party for
loss, damage or injury to you or any of your party or your/their property or vehicles as a
consequence of this agreement or the occupancy following thereon. You indemnify Belmont
Chapel Cottage against loss, damage or injury sustained to the property or any persons as a
result of any breach of these conditions or arising from the fault of you or any member of
your party. You are recommended to take out appropriate personal insurance for your
holiday.

“Force Majeure” (circumstances beyond the control of the owner):
If for any reason we have to cancel your booking in advance due to circumstances beyond
our control for example fire, flood, exceptional weather conditions, epidemics,
destruction/damage to the property (“force majeure“) you will be refunded the full amount
of the booking, either the 30% deposit or the full amount if its within the 6 weeks to
occupancy. If we have to terminate your holiday early for the above reasons you will be
refunded part of the lodging costs based on the time remaining of the booking. This will be
the full extent of the liability of the owners. No additional compensation, expenses or costs
will be payable.

Shortcomings:
Every effort is made to ensure that you have an enjoyable stay. However, if you have any
problem or cause for complaint, it is essential that you contact us immediately to give us the
chance to resolve it. We value your custom and want you to return. We are on site, and will
do our best to resolve any problem. We cannot accept liability in relation to any
shortcomings or claim of whatever nature if you fail to notify us of any complaint or claim
during your holiday and follow up by writing to us within 28 days of the end of your
holiday. Most problems are easily and quickly resolved. If we are not given the opportunity
to resolve the issue at the time of your visit, we will not consider a request for refund /
remediation following departure.

General:
In the event that any individual term or clause stated in these Terms and Conditions of Let is
not permissible by law, the remainder of the agreement shall remain valid.